View, edit, and keep student records accurate and up to date.
Viewing a Student Profile
Each student in SkoolWisely has a dedicated profile page that holds all their
information in one place — personal details, class assignment, guardian contacts,
fee history, and payment records.
To open a student profile, go to Student Management, search for the
student by name or admission number, and click their name in the list.
What You Can See on a Student Profile
- Personal Details — name, admission number, gender, date of birth
- Class Assignment — current class and academic session
- Guardian Information — linked parent or guardian's name, phone, and email
- Fee Summary — total fees owed, amount paid, and outstanding balance
- Payment History — a full record of every payment made for the student
- Invoice History — all invoices generated for the student
Editing a Student's Details
- Open the student's profile.
- Click the "Edit" button at the top right of the profile page.
- Update the relevant fields.
- Click "Save Changes".
Editing a student's name will update it on all future invoices and receipts.
Past receipts already issued will not be affected.
Searching & Filtering Students
On the Student Management page, you can quickly find students using:
- Search bar — search by name or admission number
- Filter by Class — view students in a specific class only
- Filter by Payment Status — show only students with outstanding fees
Deactivating a Student
If a student leaves the school, you can deactivate their profile instead of deleting
it. This preserves their payment history while removing them from active class lists
and invoice generation.
- Open the student's profile.
- Click "More Options" → "Deactivate Student".
- Confirm the action.
Deactivating a student will stop all future invoices and reminders for them.
This action can be reversed if needed.